EMPLOYMENT OPPORTUNITIES

Interested in working for Associated Black Charities? Below is a list of available opportunities.

SENIOR ACCOUNTANT - Ryan White Title I

Summary - This position is responsible for coordinating the efforts of the staff accountants in all aspects of fiscal management of Ryan White Title 1 providers related to the grant award.  Position involves reviewing all fiscal reports from providers for accuracy and compliance with contract agreement.  Monitoring adherence with generally accepted accounting principles, compliance with policies and regular requirements of Ryan White Care Act and applicable auditing standards A21, A-110 and all other applicable standards. 

Supervisory Responsibilities - This position supervises 1 lead accountant, 2 staff accountants and 1 administrative assistant. Is responsible for the overall direction, coordination, and evaluation of these accountants. Also directly supervises one non-supervisory employee... Carries out supervisory responsibilities in accordance with Associated Black Charities’ policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Responsible for monitoring the fiscal management of assigned Ryan White Title 1 providers.
    • Review annual budgets, budget modifications, processing reprogramming requests, reconciliation of monthly Report of Expenditures and Request for Payment from providers to Request to BCHD for payment.
    • Coordinates with staff accountants, program staff and providers to ensure accuracy and timely submission of fiscal reports and performance measures.
    • Approves payment requests from providers and prepares correspondence to providers in reference to payment adjustments and noncompliance with reporting requirements.
  • Annually 
    • Review and approve annual budget and budget form for accuracy and reasonableness.
    • Coordinate input of approved budget into spreadsheet by applicable service category and contact number.
    • Prepare and create report for submission to BCHD and The Greater Baltimore HIV Planning Council reconciling to HERSA grant award.
    • Coordinate with Program Director regarding the preparation of all supporting schedules/ reports.
    • Review reprogramming request for accuracy and reasonableness.
  • Monthly
    • Review monthly submission of Form 438from providers (B1,B1A & B5) for the following:
    • Accuracy of approved budget, correct calculation of year to date expenditures and requests for payment and approve requests for payment.
    • Review budget line items for significant over or under-spending, and contact provider is where applicable and report significant findings to Program Director and applicable staff.
    • Review files periodically for documentation by staff accountants of applicable conversations with providers, and implement change in systems as deemed necessary.
    • Review input of expenditures to date into spreadsheet for preparation of applicable reports.
    • Coordinate submission of original form to program for filling in permanent file
    • Prepare monthly journal entries for input into Administrative Agency’s accounting system.
  • Review Form 8, Performance (Program Officer –BCHD), from providers for the following:
    • Changes in budgeted amounts
    • Discrepancies in year to date report amount
    • Contact Program Director in reference to changes immediately and request solution
    • Coordinate submission of forms to program for review and filing in permanent file.
    • When applicable review and process budget modifications, allocation supplements, and reprogramming request.
    • Participate in fiscal and program monitoring sessions of all assigned providers.
    • Coordinate technical assistance to providers in the development fiscal management systems as it relates to Ryan White Title 1 grant award.
    • Assist Accountants in the preparation of reports to Baltimore City Health Department, The Greater Baltimore HIV Planning Council and Ryan White Program staff.
    • Understand Ryan White Title policies and procedures and be able to respond to both internal and external inquiries.
    • Attend applicable Planning Council Committee meetings as assigned.

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Basic knowledge of Fund EZ Software, Microsoft Office Suite (Word, excel, Outlook, PowerPoint) Working knowledge of Access. 

Education and/or Experience:  Bachelor’s Degree in Accounting and at least 5 t0 7 years of accounting and related experience. Experience and knowledge of OMB circular A-133 audit.                                                     

To apply:                                                                                                                                                                                                                         Associated Black Charities is an Equal Opportunity Employer.  Send cover letter, resume and salary requirements to: hr@abc-md.org.  Please specify “Ryan White Senior Accountant” in the subject line.  No phone calls please. Search is open until position is filled. 

 


STAFF ACCOUNTANT - Ryan White Title I

The Staff Accountant position is responsible for reviewing and monitoring all aspects of fiscal management of Ryan White Title I providers related to grant award.  Position involves processing all fiscal reports from providers for accuracy and compliance with contract agreement.  Monitoring adherence with generally accepted accounting principles, compliance with policies and regulatory requirements of the Ryan White Care Act and applicable auditing standards A21, A-110 and all other applicable standards.  Assist with preparation of reports to Baltimore City Health Department, The Greater Baltimore HIV Planning Council and the Ryan White Administrative Agency.  Staff members of the Ryan White Part A Administrative Agent Fiscal Team; reports directly to the Senior Accountant.

Overall Duties and Responsibilities:                                                                                                                                                                        Responsible for monitoring the fiscal management of assigned Ryan White Title I providers.  Responsibilities include reviewing annual budgets, budget modifications, processing reprogramming request, reconciliation of monthly Report of Expenditures and Request and Payment from providers to Request to BCHD for payment.  Coordinates with program staff and providers to ensure accuracy and timely submission of fiscal report and performance measures.  Prepare payments request to providers and compile list of providers out of compliance with applicable reporting requirements.

Specific Duties and Responsibilities:

  • Review tracking tools received from Program Officers for the following:
  • Billed amounts for services as they appear on the B1 reports.
  • Discrepancies in year to date reported amount.
  • Contact Provider in reference to additional documentation that may be required to substantiate and document reported expenditures.
  • Annual Audit
  • Conduct periodically scheduled Site Visits of Providers.
  • Prepare a written Fiscal Site Visit Report.
  • Prepare and review audit findings with Providers.

Annually:

  • Review annual budget and budget form for accuracy and reasonableness.
  • Input approved budget into spreadsheet by applicable service category and contact number.
  • Prepare report to Administrative Agent Program Coordinator, BCHD and The Greater Baltimore HIV Planning Council reconciling to HERSA grant award.
  • Coordinate with Program preparation of all supporting report and schedules needed.
  • Review reprogramming request for accuracy and reasonableness.

Monthly:

  • Review monthly submission of Form 438 from providers for the following:
    • Vouch accuracy of approved budget, correct calculation of year to date expenditures and request for payment.
    • Review budgeted line items for significant over or under-spending, and contact provider is where applicable.
    • Document any conversations and report to program significant findings.
    • Submit reviewed forms to Sr. Accountant for review and approval for payment.
    • Input expenditures to date into spreadsheet for preparation of applicable reports. 
    • Forward original form to program for filing in permanent file.
    • Prepare monthly journal entries for input into Administrative Agency’ accounting system.
  • Review Form 8, Performance Measures, from providers for the following:
    • Changes in budgeted amounts
    • Discrepancies in year to date reported amount
    • Contact program in reference to changes immediately and request resolution.
    • Send form to program for review and filing in permanent file.
  • When applicable review and process budget modifications, allocation supplements, and reprogramming request.
  • Provide technical assistance to providers in the development of fiscal management system as it relates to Ryan White Title I grant award.
  • Participate in fiscal and program monitoring sessions of all assigned providers.
  • Assist in the preparation of reports to Baltimore City Health Department, The Greater Baltimore HIV Planning Council and Ryan White Program staff.
  • Understand Ryan White Title I policies and procedures and be able to respond to both internal and external inquires.
  • Attend applicable Planning Council Committee meeting as assigned.
  • All other duties as assigned.

Required Knowledge, Skills, and Abilities:

  • Basic knowledge of generally accepted accounting principle.
  • Working knowledge of Microsoft Office, Word, Excel, PowerPoint, Access, and Outlook.
  • High level of verbal and written communication skills.
  • Ability to analyze data and prepare reports and/or summaries as appropriate.
  • Ability to handle multiple tasks.

Qualifying Education and Experience:                                                                                                                                                                                   The candidate must have Bachelor’s degree in Accounting and at least two (2) years of accounting and related experience.

To apply:                                                                                                                                                                                                                          Associated Black Charities is an Equal Opportunity Employer.  Send cover letter, resume and salary requirements to: hr@abc-md.org.  Please specify “Ryan White Staff Accountant” in the subject line.  No phone calls please. Search is open until position is filled.