EMPLOYMENT OPPORTUNITIES

Interested in working for Associated Black Charities? Below is a list of available opportunities.


Job Title:
Staff Accountant (Lead)

Department:          
Ryan White Part A Administrative Agent Fiscal Team

Reports To:          
Senior Accountant – Ryan White Part A Administrative Agent Fiscal Team

Summary

This is the lead position is responsible for reviewing and monitoring all aspects of fiscal management of Ryan White Title 1 providers related to the grant award.  Position involves processing all fiscal reports from providers for accuracy and compliance with contract agreement.  Monitoring adherence with generally accepted accounting principles, compliance with policies and regular requirements of Ryan White Care Act and applicable auditing standards A21, A-110 and all other applicable standards.  This position serves as the lead accountant to the other staff accountants.

Essential Duties and Responsibilities include the following. Other duties may be assigned

  • Assist Senior Accountant with preparation of reports to Baltimore City Health Department, The Greater Baltimore HIV Planning Council and the Ryan White Administrative Agency.
  • Monitors the fiscal management of assigned Ryan White Title1 providers.
  • Responsible include reviewing annuals budgets, budget modifications, processing reprogramming request, reconciliation of monthly Report of Expenditures and Request and Payment from providers to Request to BCHD for payment.
  • Coordinates with program staff and providers to ensure accuracy and timely submission of fiscal report and performance measures.
  • Prepare payments request to providers and compile list of providers out of compliance with applicable reporting requirements.
  • Review tracking tools received from Program Officers for the following:
    • Billed amounts for services as they appear on the B-1 reports.
    • Discrepancies in year to date reported amount.
    • Contact Provider in reference to additional documentation that may be required to substantiate and document reported expenditures.
  • Audits

    • Conduct periodically scheduled Site Visit of Providers.
    • Prepare a written Fiscal Site Visit Report.
    • Prepared and review audit findings with providers.
  • Annually

    • Review annual budget and budget form for accuracy and reasonableness.
    • Input approved budget into spreadsheet by applicable service category and contact number.
    • Prepare report to Administrative Agent Program Coordinator, BCHD and The Greater Baltimore HIV Planning Council reconciling to HERSA grant award.
    • Coordinate with Program preparation of all supporting report and schedules needed.
    • Review reprogramming request for accuracy and reasonableness.
  • Monthly

    • Review monthly submission of Form 438from providers (B1,B1A & B5) for the following:
      • Vouch accuracy for approved budget, correct calculation of the year to date expenditures and request payment.
      • Review budget line items for significant over or under-spending, and contact provider is where applicable.
      • Document any conversations and report to program significant findings.
      • Submit reviewed forms to Senior Accountant for review and approval for payment.
      • Input expenditures to date into spreadsheet for preparation of applicable reports.
      • Forward original form to program for filing in permanent file.
      • Prepare monthly journal entries for input into Administrative Agency’s accounting system.
    • Review Form 8, Performance (Program Officer –BCHD), from providers for the following:
      • Changes in budgeted amounts
      • Discrepancies in year to date report amount
      • Contact program in reference to changes immediately and request solution
      • Send form to program for review and filing in permanent file
    • When applicable review and process budget modifications, allocation supplements, and reprogramming request.
    • Provide technical assistance to providers in development of fiscal management system as it relates to Ryan White Title 1 grant award
    • Participate in fiscal and program monitoring sessions of all assigned providers
    • Assist Senior Accountant in the preparation of reports to Baltimore City Health Department, The Greater Baltimore HIV Planning Council and Ryan White Program staff.
    • Understand Ryan White Title policies and procedures and be able to respond to both internal and external; inquiries.
    • Attend applicable Planning Council Committee meetings as assigned

Competencies

To perform the job successfully, an individual should demonstrate the following competencies
Analytical – Synthesizes complex or diverse information.
Problem Solving – Works well in group problem solving situations.
Interpersonal Skills – Maintains confidentiality
Oral Communication – Listens and gets clarification; Responds well to questions.
Written Communication – Presents numerical data effectively.
Cost Consciousness – Works within approved budget
Ethics – Works with integrity and ethically.
Organizational Support – Completes administrative tasks correctly and on time.
Professionalism – Approaches others in a tactful manner; Reacts well under pressure.
Quality – Demonstrates accuracy and thoroughness.
Quantity – Meets productivity standards; Completes work in timely manner.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s Degree in Accounting and at least four years of accounting and related experience.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, budgets, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to apply basic accounting principles.    Ability to apply basic mathematical operations to bank reconciliations and payroll payments

Computer Skills

Basic knowledge of Fund EZ Software, Microsoft Office Suite

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

Please send a cover letter and resume to Valencia King at vking@abc-md.org.  No phone calls please.


Job Title:                   
Director of Development

Department:               
Development                                  

Reports To:                
Chief Operating Officer
                  

Summary

This position will be responsible for planning, organizing, implementing and managing a comprehensive, quantifiable development and marketing plan that meets the needs and goals of Associated Black Charities’ strategic plan.  This includes fundraising of the organization’s annual budget, supporting the CEO and Board of Directors to increase the organizational endowment, and enhancing its media and public relations positions. This position reports to the Chief Operating Officer and takes overall responsibilities for all aspects of fundraising, communications and marketing activities.

Supervisory Responsibilities:

This position is a member of Associated Black Charities Management team.  This position supervises three professionals in the Development Department.  Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, setting strategic goals, assigning, and directing work; appraising performance objectives; rewarding and disciplining employees; addressing complaints and resolving problems.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

  • Provides staff support to committees of the Board of Directors, where necessary.
  • Works closely with President/CEO to articulate a vision for the organization and create a culture of philanthropy that supports that vision.
  • Provide leadership to the Development Committee and develop productive, credible relationships with the Board of Director, serving as facilitator and liaison for their quantifiable fundraising activities.
  • Prepares major gifts strategic plan with short- and long-range goals to meet organization’s funding objectives, and enlists support from members of institution staff, the Board of Directors, and volunteer organizations.
  • Develop and foster relationships with current and potential donors, corporate community; develop a written cultivation strategy to upgrade donor giving.
  • Maximize the efficient and consistent use of donor database management system (at this time, Donor perfect is the established system), using the database as an essential tool for donor cultivation and campaign strategy development.
  • Ensures accuracy of information, including donor information.
  • Ensures timely distribution of donor communications. Develop donor recognition program.
  • Appoints, leads, evaluates, and manages development staff.
  • Establishes development policies, systems, and procedures.
  • Develops, oversee and submits grant proposals for funds from private foundations, corporations, and government agencies.
  • Identifies potential contributors to special project funds and ongoing operations through examination of past records, individual and corporate contracts, and knowledge of community.
  • Develop and maintain a philanthropic services component in Development that serves as an information resource for existing donors; support for donor fund development, and support to special donor initiatives (i.e., giving circles).
  • Plans and coordinates fund drives for special projects.
  • Assigns responsibilities for personal solicitation to members of staff, volunteer organizations, and governing body according to special interests or capabilities.
  • Develops public relations materials to enhance institution image and promote fund raising program.
  • Organizes direct mail campaign to reach potential contributors.
  • Plans and coordinates benefit events such as banquets, balls, or auctions.
  • Organizes solicitation drives for pledges of ongoing support from individuals, corporations, and foundations.
  • Informs potential contributors of special needs of institution, and encourages individuals, corporations, and foundations to establish or contribute to special funds through endowments, trusts, donations of gifts-in-kind, or bequests, conferring with attorneys to establish methods of transferring funds to benefit both donors and institution.
  • Researches public and private grant agencies and foundations to identify potential sources of funding for research, community service, or other projects.
  • Supervises and coordinates activities of workers engaged in maintaining records of contributors and grants and preparing letters of appreciation to be sent to contributors.
  • Negotiates agreements with representatives of other organizations for exchange of mailing lists, information, and cooperative programs.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Strategic Communications - Ability to oversee the strategic development of organization’s collateral materials, including print material, website, ads, annual reports, and external electronic and written correspondence. Ability to develop relationships with key professional advisor group, including attorneys, accountants, bankers, life insurance, and financial/investments advisors.
Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Manages project team activities.
Customer Service - Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Maintains confidentiality; Remains open to others’ ideas and tries new things.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; able to read and interpret written information.
Teamwork - Contributes to building a positive team spirit within the Development Department.
Quality Management - Demonstrates accuracy and thoroughness.
Business Acumen – Demonstrates knowledge of the funding raising and philanthropic markets and competition.
Cost Consciousness - Contributes to profits and revenue; Conserves organizational resources.
Ethics - Keeps commitments; Works with integrity and ethically.
Organizational Support - Supports organization’s goals and values; Benefits organization through outside activities.
Strategic Thinking - Develops strategies to achieve organizational goals; Analyzes market and competition; Adapts strategy to changing conditions.
Planning/Organizing – Prioritizes and plans work activities; Sets goals and objectives; Develops realistic action plans.
Professionalism – Reacts well under pressure; Follows through on commitments.
Quality – Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Adaptability – Adapts to changes in the work environment; Experience with change management is desirable.
Dependability – Keeps commitments.
Innovation – Displays original thinking and creativity; Develops innovative approaches and ideas.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree, Master’s or JD is preferred, with a minimum of ten (10) years’ experience in fundraising and marketing.  Solid management experience and a proven track record in the area of Development must be evident.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Please send a cover letter and resume to Valencia King at vking@abc-md.org.  No phone calls please.